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The coronavirus outbreak continues to force non-profit organizations to stop holding in-person board meetings, going digital is becoming a practical alternative. However, this change can be a hassle for some boards. The right approach can aid them in overcoming these obstacles and make the transition smooth for everyone involved.

The first step is to select the most reliable video conferencing software that will enable your board members to collaborate and communicate effectively, regardless of their location. Also, ensure that the software has a variety of features to increase participation and improve engagement. For instance, a video option can ensure that participants aren’t distracted by other attendees and that they observe board rules of conduct in meetings.

Next, you need to create an agenda that includes specific discussion items that have the desired end. This allows you to go quickly from one topic to the read more next, increasing productivity. A clear meeting objective will help the chair keep the meeting on the right track and stay focused.

Minutes are a crucial element of digital board meetings. This will be useful for future readers who may not have been able to attend. Try to strike a balance between thoroughness, conciseness and the information that was discussed at the meeting. Include all board decisions and the reasoning behind them. This will help explain the decision to those who were unable to participate in the meeting.