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Virtual Board Meetings offer a convenient method to maintain an open line of communication in the event of the outbreak and to make rapid decisions. These meetings offer the same governance benefits as in-person meetings, but without the burden of scheduling and travel. They also allow non-profit organizations to expand their participants pool by removing geographical barriers, and making it easier for those with disabilities to participate.

Utilizing the best tools you and your team will be able to control the flow of the meeting to keep the discussion focused and make faster decisions. This will help your organization stay on track during the pandemic and continue to meet its mission once the world returns to normal.

To improve the effectiveness of your virtual meetings, it is essential to prepare an agenda and supporting documents. This will ensure that all subjects are covered and the meeting is scheduled on time. It is important to test your audio and video equipment prior to the start of the meeting and to adhere to proper protocol for a call. For example, be sure to mute your phone while you’re not speaking to prevent distracting background noises. You should also raise your hand or leave an email to the chat whenever you have a concern or question.

In order to remain productive and effective, it’s important to implement best practices when conducting virtual meetings. If you follow the guidelines below, your board meetings will run smoothly and efficiently.

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