Virtual data room comparison is a difficult task, and there are many aspects to take into consideration when choosing the best VDR vendor for your project or deal. The most important areas to consider include security, storage, and collaboration capabilities. Additionally various VDRs employ a variety of pricing models. Legacy providers, which are long-established firms that started as printing services for the financial sector, and later adapted to digital media, use a pricing model that is based on the number of pages. This can be costly and difficult to understand. Generic file-sharing services are usually less expensive, but they have their own limitations, such as the absence of professional support during off hours and insufficient document tracking and reporting functions.
Security is a vital aspect of any online repository and the best VDR providers offer a wide range of features to protect sensitive information. Consider features such as two-factor authentication and access timed to expire as well as password complexity requirements, changes, IP address restrictions and audit trails that give you a comprehensive insight into document activities. Also, look for internationally recognized standards like ISO/IEC 27001, SOC 2 GDPR and HIPAA.
A solid support system is a must, and many leading providers bundle a range of extra services with their basic VDR offerings. These may include training, helpdesk services as well as onboarding and support functions. When evaluating vendors it’s important to consider these alternatives. However certain of these additional services might not be necessary to meet your needs.