Whether your board meetings are held in person or via virtual, the agenda is key to productive discussions and decisions. Agendas for board meetings must be distributed in advance with the appropriate supporting materials and allow for ample preparation and discussion prior to the meeting. This will increase the productivity of meetings and ensures that meetings are efficient and effective.
The first item on the agenda of the board meeting should be an orderly call. This could include a greeting from the chairperson or introductions. It could also include reading the vision and mission statement of the organisation. It is also a good opportunity to review the meeting’s rules and procedure.
The next step is to approve the approval of the minutes from earlier, followed by the discussion and review of the committee’s current reports (e.g. governance financials, governance). This section should include the executive director’s or CEO’s report on the progress of the company, as well as a review of its financial condition.
The time allocated should be used for discussions on strategic planning as well as an open meeting (if required) to discuss sensitive or confidential issues as permitted by the organization’s bylaws and applicable laws. Also, there should be time for public presentations and open forums on key agenda items.
Make sure you give board members the opportunity to address any questions or concerns during each discussions. If you find that a particular topic takes too much time, move it to the next board meeting or put it on the table for consideration in the future. When you have https://www.boardroomadventures.com/ finished the meeting, it is best to have an open forum or discussion of new business issues that the board wants to take on moving forward. This is also a good venue to make announcements or congratulate the board or highlight the accomplishments of the organization.