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There are many scenarios where external parties are required to review the files of a company, especially if they are in a competitive or adversarial situation. These parties are often accountants or lawyers, who need to examine documents remotely and quickly. In addition, companies must share sensitive information with other partners and affiliates. A virtual dataroom (VDR) offers a safe and efficient method of sharing files. However, selecting the appropriate VDR is crucial for success in these situations.
When evaluating the various VDR providers, take a look at the services they provide. Choose a provider that provides an intuitive configuration as well as a powerful search engine. They should also provide a robust backup system and support multiple languages. This will ensure that the platform will meet the requirements of your project and team.
Also, think about what the vendor will charge you for its services. Some vendors use a per-storage pricing system which can be costly for large projects. Other vendors will employ an individual-page pricing model which can be difficult for projects with unknown numbers of text documents.
It is also important to choose a vendor that provides a trial period. This lets you test the software, and determine your requirements prior to signing any plan. Many of the leading VDR providers provide this service to their clients. A free trial allows you to see just how easy it is to set up a digital dataroom and connect with others. The majority of top providers offer a Q&A section and various contact channels.